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Ask The Expert

Updated: Oct 22, 2023

What are some considerations for screening volunteer drivers?

When using volunteer drivers within your ministry, it’s important to screen them to make sure drivers are qualified to help reduce the risk of an accident. Below, we’ve compiled a list of things to keep in mind when using volunteer drivers.

Have volunteers provide proof of a valid driver’s license

This one may be self-explanatory but be sure that all drivers provide proof of a driver’s license rather than taking them at their word. It’s important for protecting your ministry to have documented proof.

Check to ensure that their vehicle registration is current

If a driver is using their personal vehicle rather than a ministry vehicle, have them provide proof of current vehicle registration as well. This helps ensure that the vehicle is legal to drive on the road and helps reduce traffic citations.

Conduct a formal review of their motor vehicle driving history

Sitting down to have a formal review of someone’s driving history allows you to identify any red flags that may disqualify someone from being a volunteer driver.

Establish a driver’s agreement for all drivers to sign

A driver’s agreement helps ensure that guidelines are established, and volunteers understand the conduct that is expected of them. You can also outline what driving infractions immediately disqualify someone from being a volunteer, what to do during an accident, and a pledge to follow all laws and regulations.

Finally, it is important to remember that it is always a good idea to have hired/non-owned auto coverage in place. This can help ensure your church is appropriately protected.

When you are covered by UMIP, we will be there when you need us. Churches have unique needs. As a part of the denomination, we understand the unique needs of United Methodist churches and their operations, which is reflected in our coverage options. Your ministry deserves outstanding insurance and UMIP works for you each day to help protect your church’s people, property, and finances.

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This content has been prepared by United Methodist Insurance Company (UMI) for informational purposes only. No article or document may accurately contemplate all possible scenarios or church resources. As such, this information is meant to foster discussion by the individual church and its members to develop a plan tailored to its own circumstances. UMI is providing this information with no warranties or guarantees of any kind and it should not be viewed as legal, financial, or other professional advice. All liability is expressly disclaimed. Any claim examples described herein are general in nature, may or may not be based on actual claims, and are for informational purposes only. Any coverage available for a claim is determined from the facts and circumstances of the claim as well as the terms and conditions of any applicable policy, including any exclusions or deductibles. In the event of a conflict with the content herein, the terms and conditions of any issued policy will control. Individual coverage may vary and may not be available in all states.

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