Five Steps to Improve Your Ministry's Emergency Preparedness

Updated: Jul 27



When an emergency happens at your church do your staff, members, and visitors know what to do? As church leaders, we all play a pivotal role in helping to prepare our communities to respond in an emergency. To help you plan and protect your ministry, we discuss key elements to consider when creating an emergency preparedness plan.

Access Current Plans

Your church leadership team should set a time to develop or review its plans for various emergencies. Setting this meeting can help you identify strengths and weaknesses within your emergency preparedness plans and procedures. The planning team should examine realistic hazards based on your local context and resources available. Consulting local emergency response officials like firefighters, EMTs, and law enforcement can improve the effectiveness of your plan. Also, emergency response officials may have critical insight into the church's response in an emergency case. This information can help them respond to an emergency at your facility.

Prepare or Adjust Your Response

It’s now time to develop or amend emergency response plans for your ministry. Based on the assessment of your ministry context, potential emergencies, and recommendations from emergency response personnel, develop both external and internal threat plans:

Exterior threat (e.g., Severe weather, violent threat outside of facility)

Identify safe interior spaces that help limit exposure to an external threat. Keep in mind the space needed to provide adequate shelter for the potential number of building occupants. Include plans for guiding building occupants to identified safe areas and clear communication procedures for your emergency response team when dealing with an external threat.

Interior threat (e.g., fire, bomb threat, internal security threat)

Based on the schematics of your facility, develop clear escapes routes and gathering areas for all interior rooms. A separate set of communication procedures may be needed for an internal threat to help ensure your emergency response team functions effectively.

In all situations take special care to consider the needs of our vulnerable communities. UMIP has partnered with Strategos to provide a free Active Shooter webinar.

Conduct Drills

After you have completed your emergency response plans, communicate them to your team. Conducting walkthroughs and practicing scenarios with your team can improve its response time and allow you to identify additional weaknesses in your plan. Relocate any items that obstruct an evacuation route or a marked path to an internal safe room. Conduct these drills when new members are added to your team as well as quarterly based on seasonal threats.

Create and Publish Lists

Gather the contact information for your external emergency response personnel and internal response personnel. This list should be made available to all event leaders or vendors that use your ministry’s facilities. Also, this list should be promptly updated when information changes.

These are external emergency contacts that should be on your list:

  • Police

  • Fire departments

  • Ambulance service

  • Hospitals

  • Gas and Electric Company

  • Church Insurance Agent (Policy #)

Gather Supplies

Make sure your ministry has adequate and appropriate supplies for an emergency. Develop an inventory checklist of the items that may be needed for emergency response. Schedule and document regular inventory checks and ensure all response kits and supplies are in their proper locations. We’ve compiled a list of a few essential emergency response supplies:

  • First-Aid Kit

  • Portable mobile device charger

  • Portable, battery-powered radio or television

  • Extra batteries

  • Flashlights

  • Waterproof matches

  • Water

Visit your local hardware or retail store to review their emergency response kits. Many disaster response experts suggest purchasing an NOAA Weather Radio that includes a tone alert to notify you of severe weather.

When you are covered by UMIP, we will be there when you need us. Churches have unique needs. As a part of the denomination, we understand the unique needs of United Methodist churches and their operations, which is reflected in our coverage options. Your ministry deserves outstanding insurance and UMIP works for you each day to help protect your church’s people, property, and finances.

Let's talk! Contact us at 484-654-3380 or at UMI@sovinsurance.com.

Or, click here to request a quote online.


 

This content has been prepared by United Methodist Insurance Company (UMI) for informational purposes only. No article or document may accurately contemplate all possible scenarios or church resources. As such, this information is meant to foster discussion by the individual church and its members to develop a plan tailored to its own circumstances. UMI is providing this information with no warranties or guarantees of any kind and it should not be viewed as legal, financial, or other professional advice. All liability is expressly disclaimed. Any claim examples described herein are general in nature, may or may not be based on actual claims, and are for informational purposes only. Any coverage available for a claim is determined from the facts and circumstances of the claim as well as the terms and conditions of any applicable policy, including any exclusions or deductibles. In the event of a conflict with the content herein, the terms and conditions of any issued policy will control. Individual coverage may vary and may not be available in all states.

The commercial insurance coverages for United Methodist Insurance are sold and serviced directly or indirectly by Sovereign Insurance Agency (CA Lic. No. 0B01380) ("Sovereign") and underwritten by various available insurance markets. Sovereign pays United Methodist Insurance a royalty for the use of its intellectual property.